KEY RESPONSIBILITIES

• Research Locations and Venues:

  • Conduct thorough research to identify suitable locations, venues and oftentimes tennis courts for events   

  • Consider factors such as accessibility, capacity, amenities, and budget constraints.

• Booking Locations and Venues:

  • Liaise with venue representatives to negotiate contracts and secure booking arrangements.

• Research and Apply for Permits:

  • Identify any necessary permits or licenses required for events and ensure timely application and approval.

• Recommend and secure live entertainment:  

  • Source and contract professional DJs/live entertainment for events, ensuring alignment with BGTC's vision and preferences.

• Research and Secure Vendors:

•    - Identify and vet vendors such as catering services, snack providers, wellness providers, and product vendors.

•    - Negotiate contracts and manage relationships with vendors to ensure quality service delivery.

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• 6. Coordinate Local Printing of Assets and Setup:

•    - Arrange for the printing of event materials such as banners, signage, and programs.

•    - Oversee setup and arrangement of event spaces to ensure they meet desired standards.

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• 7. Setup Events Onsite:

•    - Supervise onsite setup and logistics to ensure smooth execution of events.

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• 8. Create Run-of-Show (ROS):

•    - Develop detailed run-of-show plans outlining the sequence of activities and timings for each event.

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• 9. Delegate Tasks Pre-event, On-site, and Post-event:

•    - Assign responsibilities to team members and volunteers, providing clear instructions and deadlines.

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• 10. Provide Event Recaps and Recommendations:

•     - Compile comprehensive event recaps, including successes, challenges, and areas for improvement.

•     - Offer recommendations for enhancing future events based on feedback and observations.

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• 11. Secure Production and Video Teams:

•     - Collaborate with production and video teams to capture and document events effectively.

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• 12. Track and Update Budget:

•     - Maintain accurate records of event expenses and revenue.

•     - Regularly update budget forecasts and monitor spending to ensure adherence to financial targets.

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• 13. Hire Additional Event Staff if Applicable:

•     - Recruit and onboard additional event staff or volunteers as needed to support event operations.

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• 14. Lead Teams On-site:

•     - Provide leadership and guidance to event teams during setup, execution, and breakdown phases.